Quick invoice checklist
Before you email your PDF invoice to Fitek, make sure these 6 things are on it. That's all you need to get started!
6 must-haves on your invoice
Unique number for each invoice
INV-2025-001We accept different date formats
At least one of these must be visible
EE123456789Show all three amounts clearly
1000.00 + 250.00 = 1250.00Show VAT percentage (25%, 0%, etc.) on each item
Consulting services - 25% VATThree-letter code for currency used
EURMost common mistakes to avoid
Every invoice must have at least one line item (product or service description).
Each line must have a clear description of what's being invoiced.
We accept common European date formats
Include either VAT number OR company registration number. Without one of these, we can't send the invoice.
For each VAT rate you use (25%, 0%, etc.), show the total amount for that rate.
If you have items with different VAT rates (25% and 0%), group them separately.
Peppol only accepts 2 decimals. If you use more, we'll round automatically - but it's better to round yourself to avoid surprises.
We CAN round 1250.5678 to 1250.57 for you, but we suggest doing it yourself so you know exactly what gets sent.
Each line item needs a unit. You can write it in plain language - we'll convert it.
Don't have a specific unit? Use "pcs" (piece), "ea" (each), or "ZZ" (mutually defined) as default.
What happens next
You email invoice
Send your PDF to your Fitek mailbox
We check it
Our system validates all required fields
You review
Log in, check everything looks right
We send it
Click send - invoice delivered via Peppol
Need more details? Most invoices work fine with just the checklist above.
View full requirements Common questionsYour invoice ready?
Check the 6 items above, then send it to your Fitek mailbox
Go to Fitek PlatformQuick invoice checklist
Before you email your PDF invoice to Fitek, make sure these 6 things are on it. That's all you need to get started!
6 must-haves on your invoice
Unique number for each invoice
INV-2025-001We accept different date formats
At least one of these must be visible
EE123456789Show all three amounts clearly
1000.00 + 250.00 = 1250.00Show VAT percentage (25%, 0%, etc.) on each item
Consulting services - 25% VATThree-letter code for currency used
EURMost common mistakes to avoid
Every invoice must have at least one line item (product or service description).
Each line must have a clear description of what's being invoiced.
We accept common European date formats
Include either VAT number OR company registration number. Without one of these, we can't send the invoice.
For each VAT rate you use (25%, 0%, etc.), show the total amount for that rate.
If you have items with different VAT rates (25% and 0%), group them separately.
Peppol only accepts 2 decimals. If you use more, we'll round automatically - but it's better to round yourself to avoid surprises.
We CAN round 1250.5678 to 1250.57 for you, but we suggest doing it yourself so you know exactly what gets sent.
Each line item needs a unit. You can write it in plain language - we'll convert it.
Don't have a specific unit? Use "pcs" (piece), "ea" (each), or "ZZ" (mutually defined) as default.
What happens next
You email invoice
Send your PDF to your Fitek mailbox
We check it
Our system validates all required fields
You review
Log in, check everything looks right
We send it
Click send - invoice delivered via Peppol
Need more details? Most invoices work fine with just the checklist above.
View full requirements Common questionsYour invoice ready?
Check the 6 items above, then send it to your Fitek mailbox
Go to Fitek Platform